Tencent/ Voov Meeting guide
EAI CRONWOM 2026 will be held as a hybrid conference in an online interactive format via a Tencent/ Voov Meeting. This brief guide will provide you with the most important information that will help you have the best possible experience.
Technical details:
- For the best experience, we recommend you download and install the Voov Meeting:Â https://voovmeeting.com/
- We encourage you to test the quality of your webcam and microphone before joining the Meeting.
- All presentations will be played from a pre-recorded video and followed by a short live Q&A session.
- If you are a presenting author, please make sure to be present to answer questions at the time specified in the conference Program.Â
Joining the Zoom Meeting:
- Details required to join the Meeting are sent to all Registrants via email approximately 4 days before the scheduled start of the conference. If you have not received such an email, please check your spam folder before you contact the conference manager or members of the organizing committee.
- You may join the meeting either by clicking the Join link in the email you received or by entering the Meeting ID in the Voov client.
- All participants join the Meeting with their webcam on and the microphone off. Feel free to say hi after you join, but please remember to keep your microphone muted during the conference sessions.
Participating in the Voov Meeting:
- All participants are free to use the Chat function to talk amongst themselves for the entire duration of the Meeting.
- To participate in the Q&A, participants may use Chat to ask questions during and briefly after the presentation.
- The moderator will select questions and read them out loud during the Q&A. At this time the presenting author may unmute their microphone and answer questions.
- In case the Q&A sessions are cut short due to time constraints, participants may use the Meeting during various Breaks to continue the discussion, or they may continue the Q&A after the final session of the day after an agreement with the Moderator.Â
Disclaimers:
Participants are not permitted to share their screens. All presentations will be displayed exclusively through the Moderator’s shared screen, unless prior authorization has been granted by the Committee.
In the unlikely case of disruptive behaviour from an attendee or attendees, organisers of the conference reserve the right to perform the following actions without prior warning:
– Mute an attendee/attendees.
– Remove an attendee/attendees from the Meeting without an option to reconnect.
